Apr 24, 2017
If your business is still using a physical fax machine, we hate to be the ones to break it to you, but you’re a little behind the times. Physical fax has become a rather outdated mode of business communication, but it has a tendency to stick around in many offices that are otherwise mostly digital-focused. But did you know there’s this great new thing called internet fax, which allows you to throw away that old fax machine for good?
Maybe you’ve already heard of internet fax, and realised it’s time to get rid of physical fax in your workplace. But perhaps you’re still a little unsure about the benefits of making the switch. Well, here are five great reasons why you should embrace digital fax!
One of the greatest downsides to having a physical fax system in place is the extra equipment and costs it incurs. There’s the fax machine itself, for starters, which is likely to need regular maintenance; then there are supplies like paper, ink and toner; and of course there are permanent costs such as the dedicated line rental all fax machines require.
All of these things are costing your business hundreds of extra dollars every month – not to mention the additional office space a physical fax machine requires, and the inconvenience when equipment fails or ink and paper runs out. Luckily, you won’t have to experience any of this when you switch to internet fax! It’s entirely digital, and the only thing you need to operate it is a device with an internet connection.
There are certain security risks that come with communication via physical fax. First and foremost of these is the fact that anyone can potentially intercept a confidential fax, simply by having access to the fax machine. Aside from keeping your office fax machine in a locked room, there’s not much you can do to ensure the confidentiality and security of all your documents. And there’s nothing you can do to ensure the same for documents you fax to other people.
Internet fax, on the other hand, is extremely safe and secure. Digital faxes are usually SSL-encrypted and stored in a secure web-based inbox, using 128-bit encryption. This means you can rest easy knowing that your faxes are safe from interception and prying eyes.
The world of business today revolves around the digital. If your company is still relying on outdated analogue fixtures like physical fax, you’re one step behind your competitors, and you’re at a distinct disadvantage.
To ensure you keep up with the times and embrace the digital revolution, it’s time to upgrade to internet fax. Not only is it more efficient, effective and convenient than traditional fax, it’s a step towards the paperless office of the future.
Physical fax is severely limited by the fact that you need to be in direct proximity of the machine to send or receive faxes. With digital fax, this is no longer a concern! Most internet fax providers equip you with a mobile app, from which you can manage your faxes wherever you happen to be.
That’s right – even if you’re working from home, travelling or simply out and about, you can still send and receive important faxes if you upgrade to a digital fax system.
Everyone should be thinking a little greener nowadays, including businesses. And when you embrace internet fax, you’re doing just that.
No longer will you be using tons of paper and ink, or increasing your carbon footprint with the output of your fax machine. Internet fax is entirely digital, making it much more environmentally friendly!
So, are you ready to make the switch to internet fax? Your workplace will be all the better for it! Check out a reliable provider such as eFax to learn more about the best features for your business, and embrace the digital fax revolution today.